Project Officer

• Develop and maintain HR project plans, timelines, trackers, action logs, and deliverable schedules for project HR workstreams, including start-up, close-out, staffing transitions, and HR operational activities across country offices.
• Coordinate HR activities related to country office start-ups, project close-outs, staff transitions, workforce planning scenarios, contract changes, separations, onboarding, and movement of staff between employment models or implementing partners.
• Serve as a liaison between Global HR, Regional HR Business Partners, country HR teams, project leadership, Finance, Operations, Talent Acquisition, Compensation, Legal, and other stakeholders to support coordinated and timely execution of HR activities.
• Support coordination with external vendors and service providers, ensuring activities are tracked, documentation is complete, and issues are escalated appropriately.
• Track progress against HR workplans and deliverables; prepare regular updates, dashboards, briefing notes, and status reports for project and HR leadership; maintain accurate records, trackers, decision logs, and documentation repositories.
• Identify HR-related risks, dependencies, gaps, and bottlenecks; maintain risk and issue logs; support follow-up on compliance actions; and escalate matters requiring leadership, legal, donor, finance, or HR partner input.
• Support communications, stakeholder engagement, and change management activities related to HR transitions, policy implementation, staffing changes, and new or revised HR processes.
• Partner with Talent Acquisition, hiring managers, and country HR teams to track anticipated and upcoming recruitment needs, and facilitate job description development, approvals, onboarding readiness, hiring milestones, and any other HR processes for project-related roles.
• Support accurate HR data collection, reporting, and follow-up in coordination with HR systems and country teams, including information related to staffing, onboarding, separations, performance management, and HR compliance deliverables.
• Document lessons learned, identify opportunities to streamline HR project processes, recommend improvements to tools and workflows, and support development of standard operating procedures, templates, and guidance materials.
• Support internal communications and knowledge management processes by maintaining functional staff lists and supporting development and use of internal mailing lists.

Senior Project Officer providing HR project management and operational support in a global context.

Senior Project Officer

Senior Project Officer providing HR project management and operational support for multi-country projects at Jhpiego. Role involves planning, coordination, vendor management, and stakeholder engagement for HR activities.

• Provide the administration and coordination of activities for the design and construction of the more complex and/or highly visible construction and modernization projects under the guidance of a senior level SCA Project Officer
• Ensure the quality and high standards of performance and compliance in both design and construction by all consultants, vendors, etc.
• Make decisions and take action in a timely manner to expedite the timely completion of the construction process
• Correct mistakes and errors in design and construction before they can be extensively incorporated into the project or as early in the construction process as possible.
• Responsibilities are varied and include coordinative problem solving and managerial functions of these projects
• Make decisions on phasing and scheduling of projects. Prepare and/or ensure preparation of schedules for planning, design and construction. Monitor schedules and take appropriate actions to ensure that project is completed on schedule and within approved cost limitations
• Provide ongoing interface with contractors, construction managers, local school personnel and Senior Project Officers on project issues; routinely interact with SCA senior managers on such matters
• Participate in the development and issuance of project procedures and policies; review and make recommendations on SCA-wide procedures and policies
• Provide guidance and advice to lower level Project Officers
• Resolve issues and problems raised in field reports made by architects and construction management staff
• Work with architect/engineer of record regarding change orders, interpretation of contract documents, shop drawing submittals/approvals and other technical matters as required to ensure a structurally sound, code compliant and aesthetic facility. Issue field memoranda or directives to contractors to enforce contract compliance. Advise senior management regarding the necessity for the assessment of liquidated damages and other contractual enforcement mechanisms, including default
• Use independent judgment to make on-site change order decisions and have the authority to negotiate with contractors and commit the SCA’s resources on such change orders
• Review contractors claims or disputed work and advise senior management as to appropriate action. Compile contract and project documentation necessary for adjudicating or denying such claims
• Visit various job sites as required in the performance of the above duties
• Perform other related tasks

Project Officer managing design and construction projects for engineering services firm

Project Officer coordinating complex construction and modernization projects for Naik Group. Overseeing quality standards and ensuring timely completion with multiple stakeholders.

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Senior Project Officer

Project Officer