Project Manager

• Support day-to-day People administration activities across the employee lifecycle including onboarding, employment changes and offboarding.
• Prepare letters, certificates and other HR documentation.
• Maintain accurate employee records and HR databases ensuring all information is up to date and compliant.
• Coordinate onboarding processes for new employees including document collection, inductions and system access requests.
• Track probation periods, visa expiry dates, passport renewals and other key employee milestones.
• Support payroll administration by preparing monthly payroll inputs including leave, allowances, deductions and employee changes.
• Maintain annual leave and attendance records.
• Respond to employee queries relating to HR policies, benefits, visas and company procedures.
• Support the implementation and continuous improvement of HR processes and systems.
• Assist with recruitment coordination including interview scheduling, candidate communication and onboarding administration.
• Ensure all HR practices are compliant with UAE labour law and company policies.
• Act as the main point of contact for DMCC and relevant UAE government authorities.
• Manage and process employment visas, labour cards, Emirates IDs, medicals and residency permits.
• Coordinate visa applications, renewals, cancellations and status changes for employees.
• Maintain accurate tracking of all visa and immigration activities and ensure renewals are completed in advance of expiry dates.
• Ensure compliance with all DMCC regulations and UAE immigration requirements.
• Coordinate document attestation and notarisation processes where required.
• Support WPS and labour-related administrative requirements.
• Keep up to date with changes to UAE labour law, immigration regulations and DMCC requirements and communicate impacts to the business.
• Support the KSA People team with KSA Business Visa applications and renewals, monitoring expiry dates and turnaround times. Ensure all documentation is complete and correct before employees visit the visa processing centre.

People Administrator, Project Management Officer

• Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies.
• Review contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorisation.
• Verify and/or edit project rate schedules and demographic data provided by project managers.
• Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions.
• Review and submit employee expense reports in a timely manner to facilitate payment and processing.
• Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections; Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing;
• Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the project manager’s direction and finalise invoice with all required attachments and documentation.
• Submit invoices to corporate accounting for posting and to client as instructed by project manager;
• Track accounts receivable and accounts payable as needed for project processing;
• Assess project revenue by accurately identifying variances and making necessary budget changes.
• Enter percent complete as instructed by project manager or designated employee.
• Complete all tasks in accordance with monthly accounting closing schedule;
• Generate established systems reports, as required;
• Maintain all documentation in accordance with branch and corporate polices; and Perform related work as required.

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