Office Coordinator

• Be the first point of contact for all visitors, calls, and general inquiries
• Monitor, purchase, and manage inventory of all office, stationery, and kitchen supplies
• Coordinate directly with external vendors and building management for maintenance, repairs, and facility services
• Key health and safety responsibilities include following up on risk assessments, maintaining H&S equipment, arranging bi-annual Legionella testing, and coordinating Fire Warden and First Aid training
• Coordinating company events
• Providing employee support for ad-hoc queries
• Programming access cards
• Administering parking solutions
• Managing all aspects of office visits (meals, meeting rooms, desk spaces, access)
• Manage office invoices, credit card tracking, and receipt filing for finance
• Handle all incoming and outgoing mail, deliveries, and courier services
• Provide logistical support for internal team events, meetings, and catering arrangements
• Assist with basic administrative tasks including but not limited to documentation as needed

Office Coordinator managing daily operations at Invicti Security in Malta

Office Coordinator – Part-Time

Office Coordinator responsible for smooth office operations at Invicti Security. Ensuring efficient environment and managing office supplies, logistics, and visitor inquiries in Malta.

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Office Coordinator – Part-Time