Office Coordinator

• Act as co-owner of the Retail Store Operational Plan
• Ensure store objectives are met
• Maintain inventory controls
• Communicate with guests onsite and through various channels

Office Coordinator managing retail store operations for Robbins Brothers jewelry store

Office Coordinator at Robbins Brothers ensuring retail store operational efficiency and guest communication. Overseeing inventory controls and directing operational activities within the store.

• Greets visitors, customers, tenants, and vendors; screening, handling, or directing them to the appropriate area or person as needed.
• Communicates issues or problems to the appropriate person for resolution.
• Answers and screens management office telephone calls; routes appropriately
• Composes and types of routine correspondence
• Organizes and maintains the file system and files correspondence and other records.
• Coordinates the manager's schedule and makes appointments.
• Arranges and coordinates travel schedules and reservations as needed.
• Routes incoming mail to the appropriate people
• Prepares outgoing mail and correspondence, including e-mails and faxes.
• Orders and maintains supplies and arranges for equipment maintenance.
• Maintains a current and up-to-date Tenant Contact List in Yardi
• Maintains a current and up-to-date insurance certificate for each Tenant, Licensee, Vendor and Contractor
• Assists in answering questions to facilitate the completion of required mall reports, including data and information gathering, formatting, or proofing.
• Assists corporate team with data entry to maintain integrity of Yardi database.
• As directed by the General Manager, prepare new vendor set up (or changes for existing vendors), and promptly collect vendors’ completed W-9’s
• Reviews invoices received through AvidXChange workflow for accuracy and ensures appropriate discounts are applied, as well as correct coding assigned to appropriate expense accounts.
• Updates P-Card log and e-mails to the General Manager and P-Card Administrator (Corporate AP Specialist) for review and payment.
• Assists corporate team with collecting outstanding balances for tenants at the property.
• Reviews cash receipts on the bank’s online portal and applies to tenant ledgers in Yardi.
• Reviews Yardi tenant ledgers/AR reports to ensure that monthly recurring and annually adjusted charges are consistent with leases/licenses.
• Works with Corporate Lease Administrator to prepare, document and secure approval for billing adjustments as necessary including any adjustments for utilities, bankruptcies, or write-offs.
• Provides support and data to Corporate Accounting team to facilitate preparation of monthly accounting entries.
• Makes direct contact with tenants via e-mail or phone regarding outstanding balances; prepares any notices required by the lease and provides documentation such as tenant history reports to resolve any questions; updates the tenant aging report with comments regarding collections.
• Collects tenant sales reports and enters sales data into Yardi database.
• Assists the General Manager with monthly reviews of Rent Roll and other reports as needed and provides Corporate Lease Administrator with information necessary to address discrepancies.
• Makes bank deposits promptly for all checks received in the mall office.
• Performs other duties as assigned.
• Maintains Client confidence and protects operations by keeping financial information confidential.
• Maintains positive relationships with clients and tenants.

Office Coordinator supporting the mall management team and corporate office functions

Office Coordinator supporting the mall management team and corporate office operations. Managing schedules, communication, and tenant relationships at Concord, CA.

• Answer telephones and triage calls
• Schedule appointments and admissions
• Prepare patient charts and office documents
• Maintain patient confidentiality and update records
• Assist in the care and maintenance of office equipment

Front Office Coordinator providing patient support in a healthcare environment

Front Office Coordinator, Cardiology, Multi-Site

Front Office Coordinator needed to manage patient support in a healthcare setting. Responsible for scheduling and administrative tasks in a fast-paced office environment.

Office Coordinator jobs in California

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Office Coordinator

Office Coordinator

Front Office Coordinator, Cardiology, Multi-Site