Legal Assistant

• Preparation of documents
• Efficient workflow which includes the duplication, printing, mailing and merging of documents
• Proofreading of all work for both content and context
• Preparing and maintaining client and office files both in electronic and paper filing systems
• Preparation and submission of new client and/or new matter forms
• Planning and making travel arrangements which include transportation, automobile rentals, and hotel reservations
• Preparing and submitting expense reports and check requests
• Working with the Billing department to resolve billing problems and efficiently process final billing statements
• Working with clients’ electronic billing systems and monitoring billing processes
• Communicating with clients on a daily basis via phone or email. Scheduling and coordinating meetings and conferences
• Strong document processing skills
• Strong project management skills
• Willingness and ability to support other practice areas within the firm

Legal Practice Assistant

• Provide Litigation legal secretarial/administrative support to our Partners and Associates.
• Focus on client billing, new matter intake, revising contracts, file maintenance, client contact, coordinating schedules, making travel arrangements and providing secretarial and administrative assistance as needed.
• Draft, proof, edit, and prepare correspondence, legal documents, and court filings within strict deadlines
• Coordinate with docketing support teams and confirm accuracy of docketing deadlines
• Schedule and arrange resources for depositions, mediations, arbitrations, and trial preparation
• Effectively coordinate court filings with the West Coast Managing Clerk team
• Enter attorney time, process and review monthly bills. High focus on client billing including primary liaison for attorney with the Accounting Department as it relates to client bills
• Schedule appointments and maintain calendars; anticipate conflicts and proactively manage schedule changes.
• Make travel arrangements and set up conference calls
• Maintain correspondence and other legal documents, both paper form and in electronic format (through NetDocs document management system)
• Take initiative, with attorneys’ permission, to review and save e-mail, delegate to other parties or escalate to attorney for action as appropriate
• Respond to attorney/clients needs with a sense of urgency, ensuring resolution with appropriate follow-up, (e.g., via telephone, e-mail and in person)
• Work with attorneys to prioritize, organize and relieve them of administrative tasks
• Schedule messenger, overnight delivery or courier services as needed; provide assistance to other attorneys and staff on other projects as needed
• Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings.

Litigation Legal Assistant

• Provide legal and administrative support to a team of attorneys
• Create, prepare, proofread, and amend high volume complex legal documents, pleadings, including table of contents and table of authorities, letters and emails
• File pleadings with state and federal courts using various means, including electronic court filing systems.
• Calendar maintenance, such as scheduling hearings, briefing schedules, discovery deadlines, depositions, meetings, and knowledge of civil and federal court deadline filing dates, court rules, and procedures
• Prepare for and assist in trials
• Assist Paralegals in organizing case files and records maintenance
• Assist with travel arrangements upon request including car, hotel and airfare reservations, and complete attorney monthly expenses to accounting
• Administrative work, including billing, correspondence, invoices and reporting to clients

Legal Assistant jobs in Washington

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Legal Practice Assistant

Litigation Legal Assistant

Legal Assistant