Administration

• Provides internal customer communication and project leadership in support of respective platform activities
• Identify regional business requirements and priorities to support and deliver programs across all business units
• Execute deployments of technology into EMEA region
• Ensure operational support and SLA achievement of technologies and programs
• Identify and implement continuous improvement and best practices
• Improve workflows/resources and adhering to project deadlines
• Reviewing of provided reports and cost analysis, clarifications especially in case of deviations and monitoring of solutions
• Actively works with suppliers, IT Procurement incl. contract negotiations, other internal departments
• Continuous work on savings opportunities
• Assists in trouble reporting, escalation and resolution
• Creates and maintains process documentation
• Coordinate and conduct training on best practices and policies; educates end user base on reports and tools available for cost savings and business value of respective
• Maintains contact with internal clients to ensure proper operation and client satisfaction
• Maintains an understanding of current and emerging technologies in respective Platform

Global Mobile Administrator

• Chcesz zacząć karierę w międzynarodowej firmie i na co dzień używać języka angielskiego?
• Dołącz do nas i wesprzyj działania związane z obsługą działań agencji celnych.
• Obliczanie należności celnych, podatków oraz opłat brokerskich dla towarów eksportowych
• Zapewnienie, że wszystkie naliczenia ceł i podatków są zgodne z obowiązującymi przepisami Urzędu Celnego oraz Administracji Skarbowej

Administrator ds. Danych Exportowych

• Own and manage the customer creation process for assigned countries
• Reduce cycle time and administrative workload on Sales through proactive coordination and clear communication
• Review customer master data quality and identify opportunities to improve it
• Coordinate product migration activities, support identification of impacted customers in cooperation with Sales and data sources
• Prepare and manage customer communication materials and formats in alignment with Sales
• Ensure accurate system updates related to product changes and migrations
• Collect and consolidate required input from stakeholders
• Support a smooth customer transition while minimizing commercial and operational disruption
• Provide general support to website customers, including updates and maintenance of legal and administrative documentation
• Act as a point of contact for all regulatory and safety-related requests
• Work closely with the OTC team to support issue resolution
• Serve as the local contact for electronic invoicing processes

Sales Administration Support

• Provide administrative support to the talent acquisition process through pre-hire and post-hire activities
• Facilitate a variety of logistical and recruitment activities to service a particular client program or teams.
• Assist with recruitment and interview process
• Complete phone interviews and document candidate responses, effectively screening in or out of the recruitment process based on position requirements
• Develop interview schedules to ensure qualified candidates are evaluated
• Update candidate statuses in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.)
• Timely review of applicants who have applied via the ATS
• Schedule complex phone, video and in-person interviews with Recruiters or Hiring Managers
• Execute the offer process, including creating & routing offer letter and presenting offer to candidate
• Coordinate candidate background, medical, and reference checking processes
• Arrange travel, transportation, and accommodation for candidates
• Coordinate aspects of the on-boarding and off-boarding processes
• Edit and post positions to the ATS accurately and within the specified timeframes
• Administratively manage posting of roles to candidate generation channels
• Ensure recruitment team are appropriately updated on progress, escalate concerns or obstacles
• Provide metric and pipeline reporting
• Provide other administrative support to recruitment team as needed

Specialized Talent Administrator, Coordinator – German

• Assesses duties, taxes, and brokerage fees of imported commodities.
• Ensures assessment of duties and taxes adhere to local Customs and Revenue Agency regulations.

Brokerage Rater, German, Night Shift

• Nasza praca polega na poprawnym sporządzaniu deklaracji celnych dla Klienta
• Związanym z tym kontaktem z urzędem celnym i odpowiadaniu na zapytania z obu stron
• Zadanie jest ambitne, będzie wymagało przyswojenia sporej ilości wiedzy, którą oczywiście zapewnimy na szkoleniu w przystępnej formie
• Szkolenie odbywa się przez pierwsze 3 dni w biurze w centrum Wrocławia, a następnie przechodzimy w tryb zdalny

Administrator ds. Danych Importowych – język duński, norweski

• General administrative tasks
• Resolving customer queries regarding package deliveries
• Dealing with customer complaints via phones or e-mails

ERN Administrator, French

ERN Administrator, Swedish

ERN Administrator, Spanish

• Manage the supplier mailbox, ensuring timely and professional responses to inquiries
• Create, update, and maintain accurate supplier records within internal systems
• Review supplier submissions for completeness, accuracy, and compliance with requirements
• Validate and reconcile data to ensure consistency across multiple systems
• Collaborate with internal stakeholders and suppliers to obtain and verify missing information
• Maintain well-organized digital records and documentation for easy retrieval
• Support supplier onboarding by coordinating documentation and ensuring requirements are met
• Prepare and maintain documentation to support audit and compliance standards
• Proactively identify, investigate, and escalate data discrepancies or issues

Junior Vendor Administrator

• Managing both routine and non-standard administrative tasks
• Working with internal stakeholders to coordinate activities and data needs
• Reviewing, analyzing, and quality-checking data for accuracy and consistency
• Supporting team projects and cross-functional initiatives
• Identifying opportunities to improve processes and data flows
• Making decisions within established operational guidelines

Data Administrator

• Przygotowywanie i składanie ofert (kompletowanie dokumentacji zgodnie z wytycznymi ustawy PZP)
• Wsparcie w bieżących sprawach związanych z przetargiem (przygotowywanie wniosków, wysyłanie informacji o otwarciu przetargu itp.)
• Kompletowanie całej dokumentacji przetargowej i umieszczanie jej w systemie IT
• Prowadzenie folderu dla każdego klienta z pełną dokumentacją (oferta przetargowa, umowa, protokoły instalacyjne, listy itp.)
• Przygotowywanie i sprawdzanie formalnej dokumentacji przetargowej – KRS, ZUS itp. (monitorowanie terminów ważności)
• Wysyłanie oraz monitorowanie zapytań do działu finansowego dotyczących depozytów, gwarancji bankowych, ubezpieczeń
• Wsparcie w przygotowywaniu i sprawdzaniu dowodów rzeczowych – monitorowanie terminów ważności
• Monitorowanie biuletynu w celu wyszukiwania ogłoszeń o nadchodzących przetargach
• Współpraca z działem administracji w procesie zakupowym (dotrzymywanie terminów, wsparcie w zakupach)
• Monitorowanie umów, podpisów, archiwizacja

Administratora ds. Przetargów Publicznych

• Assesses duties, taxes, and brokerage fees of imported commodities
• Ensures assessment of duties and taxes adhere to local Customs and Revenue Agency regulations

Brokerage Rater, German

• Full contracts management: preparation, verification, execution, monitoring, and archiving of customer agreements
• Negotiation of contracts, including non-standard agreements with key customers
• Professional knowledge of contract procedures: how contracts are created, which clauses are required, acceptable, or not allowed
• Acting as a trusted partner for the sales team (daily cooperation) – clearly and politely explaining what is possible within contractual limits and confidently setting boundaries
• Ensuring compliance of contracts, sales offers, bonus systems, and budgets with internal standards, accounting rules, and local legal regulations
• Preparing concise contract recommendations and decision summaries for management
• Close cooperation with HR and Customer Service regarding contracts and bonus-related topics
• Administration and settlement of the bonus system for Territory Managers
• Preparation of monthly and quarterly contract execution and analytical reports (Salesforce)
• Settlement of budgets, commissions, accruals, and educational/product spend
• Organization and settlement of high-level sales meetings, trainings, and events
• Active participation in commercial and system-related projects (e.g. Salesforce, SAP, regulatory changes)

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