Executive Assistant

• Reporting directly to the CFO, the Executive Assistant delivers proactive, high-level administrative and operational support, enhancing the CFO’s leadership of the Finance organization and enabling effective engagement with the executive team and Board of Directors.
• This role manages priorities, optimizes the CFO’s time, anticipates needs, and drives communication flow across the organization.
• The Executive Assistant coordinates key governance processes including Board and Audit Committee support and always maintains strict confidentiality and professionalism.
• Manage complex and dynamic calendars; evaluate priorities and proactively resolve scheduling conflicts.
• Prepare CFO briefing materials for internal and external meetings; ensure follow-up actions are tracked to completion.
• Format information for internal and external communication – memos, emails, presentations, reports incl. BOD material.
• Draft correspondence, communications, presentations, and remarks with excellent writing and executive polish.
• Coordinate timelines, version control, and distribution of Board and Committee materials in partnership with Legal, IR, and Finance.
• Support logistics, stakeholder communications, and secure document handling.
• Maintain readiness for external reporting milestones, including quarterly earnings event support.
• Maintain Finance’s operating rhythm: weekly leadership meetings, cadenced deliverables, and initiative tracking.
• Support travel and expense compliance for CFO and direct reports.
• Track internal deadlines and operating KPIs for the CFO.
• Serve as primary point of contact for internal and external stakeholders; protect CFO time and access.
• Manage message flow and ensure clarity, tone, and professionalism in communications.
• Draft key internal messages (policy updates, financial organization communications).
• Hold and participate in weekly Finance meetings with Finance staff to streamline communication.
• Coordinate Townhall events and associated presentations.
• Coordinate travel in compliance with policy and negotiated vendor terms.
• Maintain filing systems and confidential record retention standards.
• Support daily budget tracking, purchase requests, and contract routing for finance vendors.
• Coordinate external / internal mail (entre mailing process).

Executive Assistant

Administrative Secretary

Executive Assistant I

Senior Assistant Attorney General – DLA