Thermo Fisher Scientific

Executive Assistant

Thermo Fisher Scientific

full-time

Posted on:

Location Type: Office

Location: Portage • Missouri, New York, North Carolina, Pennsylvania, Texas • 🇺🇸 United States

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Salary

💰 $30 - $43 per hour

Job Level

Mid-LevelSenior

About the role

  • Offer outstanding administrative assistance to executives, such as smooth coordination of calendars, overseeing travel arrangements, and coordinating meetings and events.
  • Manage and prioritize multiple tasks and deadlines, showcasing outstanding organizational skills.
  • Schedule and coordinate complex meetings, including attendee communications, venue management, audio/video setup, catering, and program material preparation.
  • Review and process expense reports accurately and in a timely manner.
  • Learn the leadership team’s primary business objectives and anticipate support needs, ensuring proactive and effective assistance.
  • Assist in the preparation of presentations, reports, and other documents, maintaining a high standard of accuracy and attention to detail.
  • Provide innovative, creative, and time-tested methods and procedures for encouraging continuous improvement to practices or processes.
  • Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, and problem-solving.
  • Monitor and propel the achievement of essential outcomes, ensuring follow-up on pending tasks and aiding in internal and external obligations.
  • Handle confidential and sensitive information with the utmost integrity and discretion.
  • Work effectively as a team member to collaborate with cross-functional teams to facilitate effective communication and information flow.
  • Act as the main point of contact for internal and external individuals, showcasing excellent interpersonal and communication skills.
  • Coordinate communication (emails, calls); filter inquiries, relay messages, and address urgent requests from corporate, global sites, and collaborators in various time zones.

Requirements

  • A high school diploma or equivalent experience is necessary.
  • An Associate’s degree in information technology, business, or a related field is desirable.
  • 5+ years of administrative or similar experience in a dynamic setting.
  • Preferably with recent achievements in assisting executives within a corporate setting.
  • Demonstrated track record as an executive assistant or in a related administrative capacity.
  • Demonstrate an adaptive and flexible work style effective across senior-level leaders and front-line colleagues that are geographically dispersed.
  • Demonstrated experience in independently identifying, analyzing, and solving problems with creative and successful solutions.
  • Outstanding written and verbal communication skills.
  • Proven ability to interact successfully with varying levels in and outside the organization in a demeanor that is representative of the leadership team.
  • Ability to maintain confidentiality and handle sensitive information with integrity and discretion.
  • Strong organizational and time management skills, with the ability to balance multiple tasks simultaneously.
  • Proficiency in crafting presentations and completing tasks within Excel, including manipulating pivot tables and crafting formulas.
  • Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook, and willingness and ability to learn company-specific software or system tools.
Benefits
  • A choice of national medical and dental plans, and a national vision plan, including health incentive programs.
  • Employee assistance and family support programs, including commuter benefits and tuition reimbursement.
  • At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy.
  • Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan.
  • Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative assistancecalendar coordinationtravel arrangementsexpense report processingpresentation preparationExcel proficiencypivot tablesformulasMicrosoft Officedocument accuracy
Soft skills
organizational skillsproblem-solvinginterpersonal skillscommunication skillstime managementflexibilityteam collaborationattention to detailproactive assistanceconfidentiality
Certifications
high school diplomaAssociate’s degree in information technologyAssociate’s degree in business