Accounts Payable

• Code and process vendor invoices in Tipalti, ensuring accurate allocation to correct GL accounts and departments.
• Manage invoice approval workflows and proactively follow up with stakeholders to prevent delays.
• Set up and prepare global payment runs for finance team approval.
• Reconcile supplier statements and resolve any discrepancies in a timely manner.
• Manage and reconcile credit card transactions in accordance with internal policies.
• Respond to supplier queries professionally and promptly.
• Remind internal stakeholders to raise purchase requisitions in Zip prior to procurement to support proper PO lifecycle management.
• Oversee purchase order and invoice matching processes using Zip.
• Assist with onboarding new suppliers, ensuring accurate and complete documentation in Tipalti’s supplier portal.
• Maintain strong relationships with internal and external stakeholders to ensure smooth procure-to-pay operations.
• Perform bank reconciliations and credit card reconciliations regularly to ensure accurate cash flow tracking.
• Support the month-end close process, including preparing and posting accrual journal entries, prepayment amortisation, and reconciliation of key balance sheet accounts.
• Maintain the integrity of the general ledger by ensuring timely and accurate transaction postings.
• Reconcile AP sub-ledger to the general ledger in NetSuite and prepare the AP aging report with commentary on overdue items.
• Monitor and troubleshoot data sync issues between Tipalti, Zip, and NetSuite.
• Ensure all AP transactions are properly synced and reflected accurately in financial reports.
• Support external audit processes by preparing documentation and responding to audit queries.
• Ensure compliance with internal policies related to vendor payments, corporate cards, and expense claims.

Accounts Payable Specialist

Accounts Payable Specialist