Administrative Secretary
State of Vermont
full-time
Posted on:
Location Type: Office
Location: St Albans • Vermont • 🇺🇸 United States
Visit company websiteSalary
💰 $23 - $36 per hour
Job Level
Mid-LevelSenior
About the role
- Provide administrative support to the State’s Attorney’s staff.
- Make timely and accurate decisions for efficient office management.
- Handle incoming calls, faxes, and emails.
- Accurately prepare, type and proof-read correspondence, forms and documents; transmit and file documents.
- Data entry into the SAS and Judiciary case management systems.
- Responsible for office accounts, monitoring timesheets and leave slips, tracking inventory, supply ordering.
- Serve as liaison with the Executive Director’s Office for various administrative requests.
- Calendar hearings, work and other events for the SA and DSA staff.
- Maintain strict confidentiality of all information relating to cases, and adhere to state and federal laws and policies.
- Establish and maintain effective working relationships with supervisors and co-workers, partner agencies and organizations, and the public.
Requirements
- Associate's degree in business technology, secretarial science, paralegal studies, office management, or other relevant degree; or High School diploma or equivalent and three (3) years’ experience in a professional office as a secretary or administrative assistant; or Completion of a one-year vocational/technical training program in business, secretarial science, office management or other relevant degree and one (1) years’ experience in a professional office as a secretary or administrative assistant.
- Proficient in MS Word, Excel, and Outlook.
- Ability to compose a variety of letters, emails, memoranda and reports with basic directions.
- Ability to communicate effectively orally and in writing (accurate spelling, grammar, punctuation).
- Ability to keep current with data entry (proficient typing skills required).
Benefits
- Eligible for State employee benefits
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data entrydocument preparationproofreadinginventory trackingsupply orderingcalendar managementtyping skills
Soft skills
effective communicationconfidentialityrelationship buildingdecision makingorganizational skills
Certifications
Associate's degreeHigh School diplomavocational/technical training