OPS Secretary Specialist
State of Florida
full-time
Posted on:
Location Type: Office
Location: Panama City • Florida • 🇺🇸 United States
Visit company websiteSalary
💰 $15 per hour
Job Level
Mid-LevelSenior
About the role
- Provide visitor services and administration skills.
- Assist in planning, coordinating and implementing all administrative activities involved in park operations.
- Perform fiscal, purchasing, and budget tracking duties for park.
- Maintain computerized budget tracking system and reconciles with FLAIR.
- Provide related budget reports to park manager and district.
- Assist Park Manager in the planning and administration of park contracts, use agreements and permits.
- Process requisitions, bids, and p-card transactions.
- Perform and direct data entry required to maintain park records.
- Maintain Park archival and resource files.
- Prepare and process paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel.
- Develop management reports and summaries for use in making management decisions and planning park activities, services and resource management.
- Monitor and audit park revenue procedures and related reports.
- Assist in assuring park compliance with current division policies, procedures and programs.
- Oversee and assist in training staff in proper administrative procedures and practices.
- Provide recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions.
- Attend meetings and training sessions and represent the Park Manager at meetings with division representatives, other agencies and organizations.
- Process technical park correspondence, investigates subject matter and prepares replies.
- Maintain property records.
- Perform other related duties as required.
Requirements
- Valid Driver’s License
- Position of Special Trust Requirement: This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility.
- Successful completion of background screening will be required for this position.
Benefits
- Participation in state group insurance (must meet eligibility requirements*).
- State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan, for more information, please visit Corebridge Financial).
- Flexible Spending Accounts;
- And more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
budget trackingdata entryfiscal managementpurchasingcontract administrationpersonnel activitiesreport preparationresource managementcompliance monitoringadministrative procedures
Soft skills
planningcoordinationcommunicationtrainingrecommendationefficiency improvementrepresentationinvestigationorganizationleadership
Certifications
Valid Driver’s Licensebackground screening