Human Resources

• Office Operations: Responsible for the daily running of the office. This includes coordinating cleaners, landlord, and vendors. Managing deliveries, shipments, and ordering of office supplies. Maintain health and safety standards while fostering positive and professional relationships with vendors, landlords, and other external partners.
• Onboarding & HR Support: Prepare, send, track, and organize onboarding documents and policies. Build and maintain the Onboarding Hub in Notion. Coordinate new hire logistics, including laptops and equipment, ensuring everything is ready on day one. Support offboarding by coordinating the return of company equipment. Ensure compliance with HR requirements including WorkSafeBC/WCB
• Company Events: Organize and coordinate internal company events from planning through execution.
• Marketing & Sales Event Support: Provide finance and administrative support for events led by the Marketing and Sales teams. Centralize event-related purchases, including signups, tickets, and vendor orders (e.g., chairs, power, supplies). Track event details in Notion and ensure finance requirements are completed accurately and on time.
• Travel & Logistics: Book and coordinate company travel, including flights and accommodations, ensuring smooth and cost-effective arrangements.
• Contracts & Compliance: Draft and manage the full lifecycle of sales contracts, including creating initial drafts, coordinating approvals, sending documents through DocuSign, and ensuring signed copies are received and properly filed. Support the Sales team throughout this process and assist with other administrative needs related to customer contracts.
• NDA Management: You’ll have the opportunity to redesign our company-wide NDA tracking system in order to overhaul and maintain it for improved transparency and ease of access. You’ll continue to be responsible for overseeing this process, receiving and filing signed NDAs, and ensuring they are properly documented and stored for future reference.
• Finance & Vendor Management: Support the finance team with process documentation, pilot reconciliation, and related administrative tasks. Manage SaaS vendors by setting up new subscriptions, coordinating account access, tracking renewals, and ensuring costs align with budgets. Work with the payables team to confirm vendor invoices are received, recorded accurately, and paid on time. Oversee vendor onboarding and help refine finance and administrative processes by identifying opportunities to improve efficiency and accuracy.
• Ad Hoc Administrative Support: Take on miscellaneous finance and administrative tasks that arise throughout the year, such as year-end mail outs (e.g., T4As), coordinating U.S. tax requirements through Stripe, and other special projects as needed.

Administrative & HR Coordinator

Human Resources Coordinator

HR Generalist

Human Resources Business Partner