Administrative Assistant

• Help Scout deliver on its commitments to landowners.
• Serve as the point person for all administrative functions associated with this agreement processing role.
• Review incoming agreements for accuracy and organize the completed leases and addenda for company officers’ signature.
• Scan and save the signed agreements using our online filing system and input pertinent agreement information into our CRM.
• Mail out fully executed agreements and recorded memos to landowners and file original hard copies on-site.
• File expense reports accordingly.
• Distribute W9 and payment instruction documents to relevant internal parties.
• Maintain digital and hard files and documentation thoroughly and accurately for multiple projects.
• Run quarterly reports summarizing upcoming monthly payments.
• Track lease terms and notify internal team members of upcoming lease expirations.
• Coordinate with Project Managers and Accounts Payable stakeholders to provide workflow updates and address any issues.
• Abstract lease terms and conditions from leases for internal software inputs.
• Assist in the analysis of title documents to determine ownership.
• Aid in the continued buildout of our internal Real Estate CRM and help train other internal and external stakeholders.
• Assist with external vendor setup, equipping them with Scout materials as necessary, and maintaining inventory of said material.
• Identify ways to further enhance team efficiency during crucial company growth.

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