Accounts Payable Specialist
Rubin Lublin, LLC
full-time
Posted on:
Location Type: Office
Location: Peachtree Corners • 🇺🇸 United States
Visit company websiteJob Level
JuniorMid-Level
About the role
- Process accounts payable transactions, including reviewing invoices for accuracy, preparing check requests, and facilitating the approval and payment process.
- Review all vouchers for payment.
- Audit invoices against internal records and research discrepancies.
- Perform daily and weekly check runs for trust, operating, and client cost accounts.
- Serve as backup to accounting management for check processing, check distribution, and deposit preparation.
- Respond to vendor inquiries and maintain professional communication.
- Generate accounts payable reports and maintain accurate, organized AP files.
- Assist with cash flow projections related to accounts payable.
- Assist with exporting invoices from the case management system into the accounting program.
- Maintain quality control standards in accordance with firm policies and objectives.
- Support the Accounting Team with financial analysis, reconciliations, and special projects.
- Collaborate with operations and other internal departments on financial-impact projects.
- Assist in developing and updating process and procedure documentation for the AP group.
- Perform other duties as assigned.
Requirements
- Bachelors degree in Accounting, Finance, or related field; or Two to three years of relevant accounts payable or accounting experience; or An equivalent combination of education and experience.
- Advanced Excel proficiency (including pivot tables and VLOOKUP).
- Strong analytical skills with ability to evaluate processes and recommend improvements.
- Solid understanding of accounting concepts, transactions, and workflow.
- Proficiency in Microsoft Office and accounting software (QuickBooks Enterprise experience a plus).
- Strong written and verbal communication skills for interaction with staff, management, and vendors.
- Ability to work independently, meet deadlines, and manage multiple tasks simultaneously.
- Experience with process and procedure documentation preferred.
Benefits
- Comprehensive benefits package , including medical, dental, and vision coverage.
- Matching 401(k) plan.
- Paid parental leave.
- Paid holidays and vacation.
- Team-building events, holiday and birthday celebrations, and a supportive firm culture.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
accounts payableinvoice reviewcheck processingfinancial analysisreconciliationscash flow projectionsprocess documentationExcelVLOOKUPpivot tables
Soft skills
analytical skillscommunication skillsindependencedeadline managementmultitaskingprofessional communicationcollaborationattention to detailproblem-solvingorganizational skills
Certifications
Bachelor's degree in AccountingBachelor's degree in Finance