RJRGLEANER Communications Group

Administrative Assistant

RJRGLEANER Communications Group

full-time

Posted on:

Location Type: Hybrid

Location: Kingston • 🇯🇲 Jamaica

Visit company website
✨ AI Apply
Apply

Job Level

JuniorMid-Level

About the role

  • Receives and distributes mail daily
  • Prepares "Reading File" weekly
  • Receives and makes telephone calls for CEO
  • Schedules appointments for CEO
  • Co-ordinates filing for Officers, Company Secretary, and Director of Operations
  • Maintains a 'follow file' and follow up on action to be taken
  • Assists in dealing with correspondence in CEO's office
  • Assists in dealing with correspondence for shareholders' dividends, etc.
  • Assists with typing arising from shareholders' meetings, including notices, agendas, etc.
  • Assists in preparing CEO's reports, speeches, etc.
  • Records minutes of Board Meetings, Finance Committee Meetings, and Pension Trustees Meetings
  • Assists with the typing of board minutes, notices, etc.
  • Assists with the drafting of proposals
  • Types miscellaneous contracts/leases
  • Takes minutes of the Advisory Committee Meeting
  • Maintains personnel files for Head of Departments
  • Makes travel arrangements for CEO
  • Performs any other related duties which may be assigned by the CEO

Requirements

  • Degree in Business or certificate in Administration, or related discipline.
  • At least 2 years experience providing assistance to a Manager.
  • Certified Professional Secretaries (CPS) designation
  • Knowledge of and proficiency in Microsoft Word Suite of Applications
  • At least four (4) years' practical experience in office procedures and practices.
  • Knowledge and understanding of human relations
  • Proficiency in communicating both orally and written
  • Ability to maintain good inter-personal relationship.
Benefits
  • None specified 📊 Resume Score Upload your resume to see if it passes auto-rejection tools used by recruiters Check Resume Score

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
office procedurestypingminute takingdrafting proposalsscheduling appointmentsfilingpreparing reportsmaking travel arrangements
Soft skills
interpersonal relationshipcommunicationorganizational skillsattention to detail
Certifications
Certified Professional Secretaries (CPS)Degree in Businesscertificate in Administration