Executive Assistant – Property Manager
RecruitMyMom
contract
Posted on:
Location Type: Hybrid
Location: Camps Bay • 🇿🇦 South Africa
Visit company websiteSalary
💰 ZAR 225 per hour
Job Level
Mid-LevelSenior
About the role
- Oversee day-to-day property operations, maintenance, and improvement projects.
- Coordinate vendors and contractors — compare quotes, schedule work, and ensure timely completion.
- Supervise housekeeping, manage household supplies, and anticipate ongoing maintenance needs.
- Assist with home décor updates, sourcing furniture or accessories, and coordinating installations.
- Track and manage personal and professional projects, deadlines, and priorities.
- Maintain a visual dashboard linking tasks, owners, and timelines, with a concise weekly summary for the client.
- Support scheduling, follow-ups, receipts, simple budgets, and small events or workshops.
- Translate ideas into actionable plans and ensure projects move forward efficiently.
- Handle errands, deliveries, and administrative tasks (e.g., municipal payments, PostNet shipping, vet visits).
- Maintain personal and household trackers to keep systems organized and efficient.
- Liaise with service providers and household contacts professionally.
- Help set up simple systems and trackers to keep projects, tasks, and household operations organized.
- Use tech tools and AI to make recurring tasks easier and save time (e.g., research, scheduling, reminders, or basic reporting).
Requirements
- Based in Cape Town and willing to travel to Camps Bay for occasional ad-hoc in-person meetings.
- Valid driver’s license and own vehicle (travel will be reimbursed at standard AA rates).
- Background in operations, property management, project management, or executive assistance.
- Experience as an EA or in operational leadership roles is preferred.
- Highly organized, detail-oriented, and reliable.
- Skilled in Google Sheets, Slides, and Canva; able to design clean, visual dashboards.
- Excellent written and verbal communication skills.
- Ability to think strategically while executing tactically and independently.
- Demonstrated ability to autonomously build and maintain systems.
- Comfortable leveraging AI and technology to enhance productivity.
- Creative, resourceful, and passionate about learning and personal development.
Benefits
- This is a part-time, independent contracting role requiring approximately 20 hours per week.
- The role is primarily remote, and candidates must be based in Cape Town with the ability to travel to Camps Bay for occasional ad-hoc in-person meetings.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
property managementproject managementoperations managementadministrative tasksbudget managementsystem organizationdashboard designtask trackingvendor coordinationhome décor sourcing
Soft skills
highly organizeddetail-orientedreliableexcellent communicationstrategic thinkingindependent executioncreativityresourcefulnesspassion for learningtime management
Certifications
valid driver’s license