Conference Logistics Coordinator
Ragan Communications and PR Daily
full-time
Posted on:
Location Type: Remote
Location: Remote • Connecticut, Illinois, Maryland, New Jersey, New York, Virginia, Washington • 🇺🇸 United States
Visit company websiteSalary
💰 $55,000 - $65,000 per year
Job Level
JuniorMid-Level
About the role
- Coordinating and executing logistics for in-person and virtual events
- Managing attendee registration processes – from building and testing registration pages to tracking registrations, responding to attendee inquiries, and supporting pre-and post-event communications
- Assisting in hotel room block management, production schedules, A/V coordination, food and beverage planning, and vendor communication
- Managing shipments of branded materials, print assets, and event supplies to/from venues
- Supporting onsite event operations – including set-up, registration desk management, attendee support, and vendor coordination
- Collaborating with the marketing and creative teams to ensure signage, collateral, digital assets, and branding are accurate and high-quality
- Tracking expenses, processing invoices, and maintaining organized event documentation
- Contributing ideas to enhance attendee experience and improve event workflows
- Performing general administrative and logistical tasks to support the events team
- Other duties as assigned.
Requirements
- Bachelor’s degree in Hospitality, Business, Marketing, Communications, Event Management, or a related field
- 2+ years of experience supporting events, conferences, marketing programs, hospitality operations, or similar
- Experience with event registration and management platforms (Cvent, Eventbrite, HubSpot, Splash, or similar) is preferred
- Exceptional attention to detail with strong organization and follow-through
- Clear and professional written and verbal communication skills
- Ability to manage multiple priorities, timelines, and stakeholders
- Comfortable stepping in, solving problems, and working both independently and collaboratively
- Willingness to travel up to 15% for onsite event support
Benefits
- Health, dental, vision
- 401(k) with employer match
- Company-paid disability and life insurance
- Generous PTO and paid holidays
- Professional development support
- Early close Fridays year-round
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event managementlogistics coordinationattendee registrationA/V coordinationvendor communicationexpense trackinginvoice processingevent documentationhospitality operationsproblem-solving
Soft skills
attention to detailorganizationcommunicationcollaborationtime managementindependencecreativitycustomer serviceadaptabilityteamwork