Administrative Assistant

• Assist with coordinating site needs like IT, fire and security alarm monitoring, health and safety systems, utility and equipment maintenance, etc. with the appropriate managers and service companies.
• Initiate and maintain purchase orders for site service providers and assist to reconcile billing issues with same
• Assist with coordination of Corporate Site Services, manage all site-related governmental permits and licenses, including on-time payments and posted notices for employee viewing
• Assist with coordinating site procurement of office and break room supplies, and other consumables and equipment, while ensuring delivery and deployment
• Managing and coordinating site cleanliness with janitorial contractors as well as other service providers such as for landscaping, pest control, document shredding, coffee machines, trash/recycling collection
• Working with Corporate teams, ensuring new employee on-boarding success by providing space planning arrangements for office or cubicle assignments, employee badging, and business cards
• Coordinating customer visits and calendar appointments for conference rooms and key executives on site and across the company
• Scheduling and coordination of internal meetings, travel arrangements, business reviews and offsite meetings
• Coordinating restaurant bookings and event planning for customer or employee gatherings
• Ordering meals and consumables as needed for dine-in meetings involving employees and/or visitors
• Coordinating site activities such as summer or quarterly get-togethers and Christmas / holiday break-room get-togethers
• Manage email distribution lists and phone contacts
• Assist with creating e-req’s for on -site managers
• Manage the lab smock maintenance and ordering process for the site
• Support the Engineering Directors’ process support

Office Manager

Office Manager