Procurement

• Source and purchase materials required for Florida residential renovation projects
• Request, evaluate, and compare quotes from wholesalers and suppliers
• Negotiate pricing, delivery terms, and availability
• Track purchase orders, backorders, and deliveries
• Ensure materials meet Florida Building Code requirements (wind/hurricane ratings, fire ratings, plumbing/electrical specifications, etc.)
• Maintain accurate vendor, pricing, and product databases
• Vet subcontractor qualifications and prior experience
• Verify Florida licenses using DBPR and applicable county systems
• Collect and track COIs, W-9s, worker’s comp exemptions, and related documents
• Maintain clean, organized compliance files for all subcontractors
• Manage subcontractor schedules, availability, and trade alignment
• Communicate scopes, timelines, material requirements, and job details
• Track subcontractor performance, responsiveness, and reliability
• Build and maintain strong relationships with distributors, manufacturers, and wholesalers
• Develop and maintain a preferred vendor list by trade and product category
• Coordinate returns, exchanges, bulk orders, and delivery arrangements
• Stay updated on inventory availability, pricing changes, and product updates
• Ensure all vendor deliveries meet project deadlines and jobsite requirements
• Assist with permit documentation, submittals, revisions, and follow-ups
• Track permitting requirements, inspection results, and revision notes
• Prepare code-compliant job packets and material lists
• Maintain organized Google Drive project folders and documentation
• Follow up with subcontractors for updates, progress, and completion notes
• Provide daily or weekly operational updates to leadership
• Track lien releases, payment documentation, and NTO-related files
• Ensure subcontractors meet all Notice to Owner and Florida lien law requirements
• Maintain audit-ready project folders to protect the company’s contractor license
• Track expiration dates for licenses, insurance, and compliance documentation

Procurement, Vendor & Subcontractor Operations Coordinator

Senior Procurement Specialist