Administrative Assistant

• Executive level support for department chair.
• Scheduling –Plan and respond to meeting requests, ability to triage meeting requests and accommodate changing priorities, maintain confidentiality.
• Travel – Coordinate domestic and international travel for department chair using policies and procedures outlined below.
• Assist with correspondence, renew professional memberships, assist with special projects and data assessment as needed.
• Plan, arrange, and reimburse/reconcile department travel.
• Arrange complex and detailed travel arrangements, itineraries, agendas, and compilation of related documents.
• Process travel reimbursements, related P-card reimbursements, hotel direct billing, and group travel.
• Cross department support within all of the Basic Science unit as needed.
• Lab purchasing and procurement-card (p-card) reconciliation.
• Departmental Summer Internship Coordination.
• Coordinate planning, onboarding, internship event management, reimbursements, and work with the foundation on sponsorship.
• Back-up coordination of departmental seminar series.
• Coordinate all logistics associated with seminar series including but not limited to travel, accommodation, catering, special event set-up/clean-up, communications, maintenance of seminar schedule, creating/maintain calendar invites, and AV coverage on a back-up basis.
• Other administrative responsibilities such as: Work with members of BS admin team to identify tasks in need of improvement/streamlining. Work collaboratively to develop and implement solutions. Provide back-up admin support for other Basic Science departments as needed. Coordinate space, equipment purchasing and infrastructure needs with Lab Management administrative coordinator. Coordinate with HR Coordinator and BASCIT on equipment and digital access requests for new employees, equipment returns, telecom set-up. Coordinate T32 training grant data for progress reports, renewals and new applications. With committee direction, track and assign individuals to the training grant with appropriate documentation. Front desk support. Faculty and steering committee meeting support to include scheduling rooms, maintenance of calendar invitations, AV, and preparation of agenda and taking minutes. Facilities work requests. Mail distribution. Maintenance of conference room calendar(s). Faculty annual review and Promotion & Tenure support. Large and other social event support.

Administrative Coordinator

Administrative Assistant – School Enrollment Specialist

Office Manager

Office Manager

Executive Administrative Assistant – President