Executive Assistant

• Strategically and thoughtfully support our leaders across multiple time zones in the U.S. and globally -completing a broad variety of administrative tasks including, but not limited to, managing extremely active calendars; completing expense reports; preparing and posting reports; arranging complex and detailed travel plans, itineraries, and agendas; playing host to high-profile groups of visitors and guests; and other administrative duties.
• Develop an understanding of the group and Open X’s priorities and commitments to ensure the executive's productivity daily. Proactively and with limited supervision, anticipate needs and follow through diligently, often using knowledge of the executive, their direct reports, external parties, and company values to make decisions that lead to more effective executive attention and communication.
• Maintain the executives’ calendars in a purposeful manner, ensuring meetings contain the appropriate attendees, agenda items, and any changes are done with full consideration of a global team, spanning multiple time zones; as applicable ensure executive is prepped and briefed as necessary for each meeting.
• Seamlessly coordinate travel including air and ground transportation, hotel reservations, security, visas, and any other travel documentation. Review and reconcile all incoming expense and travel reports for accuracy and compliance with corporate policy.
• Orchestrate rock-star style events such as team off-sites and team building activities for executives and their teams.
• Work flexible hours to support global business meetings; some travel is required.
• Provide backup support for office coordination, including managing onsite logistics such as receiving and sending packages, restocking office and kitchen supplies, coordinating vendor visits for maintenance or repairs, and ensuring the overall functionality and presentation of the workspace.

Executive Assistant

Executive Assistant

Executive Admin, Office Coordinator

Executive Assistant

Executive Assistant