Office Manager
Novae
full-time
Posted on:
Location Type: Office
Location: McGregor • Texas • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Oversee daily office operations including managing correspondence, scheduling meetings, and maintaining office calendars.
- Provide administrative support to senior management and team members as needed.
- Coordinate maintenance, repair, and improvements for office facilities and equipment.
- Manage office supplies, place orders, and maintain inventory to ensure uninterrupted operations.
- Oversee mail distribution, courier services, and shipping/receiving activities.
- Supervise and support administrative staff, delegate tasks, and ensure effective collaboration across departments.
- Perform active recruitment, selection, and hiring functions for all positions.
- Facilitate onboarding for new employees by coordinating orientation sessions and introducing company policies.
- Act as a liaison between management, employees, and external vendors.
- Organize company events, meetings, and conferences to foster a collaborative and inclusive work environment.
- Act as a resource for employees in understanding the expectations and culture at Novae; advise on benefits, organizational policies, employment laws, and advocate for positive relationships and individual growth.
- Support the safety of teams through teaching safe work practices, regularly discussing safety as a priority, investigating accidents, maintaining safety related reports, and participating in corrective actions of safety issues as needed.
- Manage timely facilitation of safety compliance related training ensuring all needed documentation is present.
- Maintain accurate records of office expenses, budgets, and inventory.
- Prepare reports and presentations as needed for management.
Requirements
- High school diploma required; a bachelor’s degree in business administration or a related field is preferred.
- Bilingual - Spanish speaking, reading, and writing
- Proven experience in office administration, management, or a related role (typically 3+ years).
- High level proficiency in Microsoft Office software, quickly adaptable to learn updates and new software.
- Critical problem-solving skills.
- Ability to think independently and adapt quickly; without much supervision.
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines in order to prioritize responsibilities in a timely manner.
- Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts.
- Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
- Ability to function well in a fast-paced and rapidly changing environment, adaptability.
Benefits
- This role may require occasional extended hours to meet deadlines or support special projects.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
office administrationmanagementrecruitmentonboardingsafety compliancerecord keepingreport preparationbudget managementinventory managementMicrosoft Office
Soft skills
problem-solvingindependent thinkingadaptabilityverbal communicationwritten communicationorganizational skillsattention to detailtime managementinterpersonal skillsconfidentiality
Certifications
high school diplomabachelor's degree in business administration