Nestle

Executive Assistant

Nestle

full-time

Posted on:

Location Type: Hybrid

Location: North York • 🇨🇦 Canada

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Job Level

Mid-LevelSenior

Tech Stack

React

About the role

  • The primary purpose of this role is to co-ordinate all key activities for two Division teams – Nutrition and Waters.
  • Provide executive assistance to both Division Leaders and senior team management.
  • Manage GLOBE (SAP) processing and divisional budget overview related to the Division.
  • Coordination of key divisional events, meetings and activities.
  • Anticipate and act on preparation for key meetings.
  • Provide day to day administrative support to marketing team.
  • Handle sample requests & inventory.
  • Build strong contact network within Nestlé to ensure superior response to team requirements.
  • Support set up for new team members (hardware, meetings, stationary).
  • Prepare Division yearly calendar and book Townhalls and LT meetings.
  • Handle BEO's calendar providing rapid response to meeting requests and highlighting urgent issues.
  • Completion of expense reports and travel bookings.
  • Manage office supply budget keeping a tight rein on spending.
  • Monitor printing, stationary and courier budget to ensure wise use of resources and budget.
  • Provide assistance for external visits (Zone, Global).
  • Manage end to end process of P2P for brand, divisional and research spending (PFME) including GLOBE (SAP) purchase requisitions, goods receipts, accruals, year end closures.

Requirements

  • 5+ years at Executive Assistant level in a busy commercial environment
  • Post-secondary education, preferable in Business Administration or equivalent combination of education and experience
  • Excellent computer skills, specifically Power Point and Excel, and Outlook. SAP would be a distinct advantage
  • Outstanding organizational skills
  • Positive disposition, can-do attitude, ability to react fast to multiple competing priorities
  • Demonstrated ability to anticipate needs and act
  • Demonstrated ability to work independently with strong initiative/service mentality
  • Demonstrated ability to manage well under deadlines and multi-task effectively
  • Strong project management skills and the ability to follow through to completion
  • Excellent communication and interpersonal skills
  • Must be interested in learning and understanding the business issues in order to maximize personal effectiveness.
Benefits
  • Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment
  • Company matched pension plan
  • Three weeks of Vacation and five personal days (Personal Paid Holidays)
  • Flexible and hybrid work arrangements
  • Excellent training and development programs as well as opportunities to grow within the company
  • Access to Educational Assistance & Tuition Reimbursement
  • Bonus eligibility
  • Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures
  • Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation
  • Adoption benefits to remove some of the financial barriers associated with adoption
  • Up to 50% off – Nespresso Coffee Machine, Capsules and accessories
  • Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
GLOBESAPPowerPointExcelOutlookP2P processbudget managementexpense reportingtravel bookinginventory management
Soft skills
organizational skillspositive dispositioncan-do attitudeinitiativeservice mentalityability to manage deadlinesmulti-taskingproject managementcommunication skillsinterpersonal skills
Certifications
Post-secondary education in Business Administration