PA and Admin Officer – Director
Monash Health
part-time
Posted on:
Location Type: Office
Location: Heatherton • 🇦🇺 Australia
Visit company websiteJob Level
Lead
About the role
- Provide high level secretarial assistance and administrative support to the Director – Administrating the Director’s diary commitments, including the co-ordination of appointments and the organization of meetings which are often complex
- Receiving and allocating the Director’s incoming mail, advising on and tracking responses, dealing with routine matters arising from these matters on behalf of the Director.
- Play an important role in assisting the Director in the punctual delivery of communications to staff and stakeholder, troubleshoot and high-level co-ordination
- Manage CME and travel funding requirements for the Director
- Manage travel arrangements, diary and folder for the Director
- Manage/co-ordinate emails
- Liaise with the other senior staff to facilitate appropriate responses to urgent queries in the absence of the Director
- Office space Management
- Manage meetings, including preparation of agenda, meeting papers and liaison with meeting attendees.
- Respond to telephone and personal inquiries from the public, other health service executives and all members of staff
- Screening telephone calls and connect/redirect to appropriate staff member where possible
- Model a culture of empathy and service excellence at all times
- Continually manage and prioritize tasks to ensure optimal functioning of the unit and that all deadlines are met
- OH & S representative for Monash Centre Health Research and Implementation.
Requirements
- A degree/diploma in a relevant area OR an equivalent combination of experience and training
- Experience in senior administration roles
- A degree/diploma in a relevant area OR an equivalent combination of experience and training
- Understanding of the structure and operations of Monash Health and Monash University desirable
- Experience in diversity and inclusion space would be advantageous
- Current Victorian driver's license
Benefits
- Understanding of the structure and operations of Monash Health and Monash University desirable
- Experience in diversity and inclusion space would be advantageous
- Current Victorian driver’s licence
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportdiary managementmeeting coordinationtravel arrangementsemail managementtask prioritizationcommunication deliveryoffice space managementagenda preparationtelephone inquiry response
Soft skills
empathyservice excellencetroubleshootingorganizational skillsinterpersonal skillstime managementproblem-solvingcollaborationadaptabilityleadership
Certifications
Victorian driver's license