Executive Administrative Assistant – Administration Generalist 3
Mission Technologies, a division of HII
full-time
Posted on:
Location Type: Office
Location: Pyeongtaek • 🇰🇷 South Korea
Visit company websiteSalary
💰 $73,590 - $80,000 per year
Job Level
Mid-LevelSenior
Tech Stack
TypeScript
About the role
- Provides a full range of intelligence and administrative support to assist analysts, engineers, and scientists involved in a variety of intelligence disciplines and activities
- Reviews documents for accuracy and responding to staff requests on accessing, coordinating, consolidating or formatting
- Assists with administration and management of RFIs, task actions, reports, and briefings
- Prepares correspondence and other documents needed to support the management of the program and associated activities
- Creates read-ahead documents, coordinating with security to ensure guests have appropriate access, and building read ahead books or material for official functions and meetings
- Provides cross-domain data transfer and intelligence dissemination support
- Coordinates, schedules, updates and maintains director and deputy director division calendars, schedule appointments, invitations, meetings and video teleconferences (VTCs)
- Receives visitors and telephone calls, recommend or refer actions to Government as necessary
- Drafts and types correspondence, forms, staff summary sheets, memorandums, memorandums for the record, information papers, fact sheets, point papers, decision papers, and meeting minutes
- Ensures decisions and actions requiring coordination are properly staffed, concurred with, and approved
- Maintains records and files in accordance with regulations
- Monitors and tracks civilian and military awards and recognition, and security requests
- Performs Intelligence RFI Validation Officer functions to include review, refinement, validation, assignment to appropriate internal and external customers, monitoring, and closeout
- Maintains access to Defense Travel System (DTS), and assumes the duties of a DTS reviewer of travel requests and claims, conferences and non DTS entry agent to recommend changes as needed
- Provides guidance and assistance to travelers for preparing authorizations, local vouchers, vouchers and other travel documents; drafts unavailable travelers’ authorizations, local vouchers, travel vouchers, and other travel documents
- Monitors for accuracy, update and submit changes to USFK J2’s Manpower, Manning and Personnel (MM&P) database
- Monitors and provides status updates to division tasks across all classification networks to ensure timely completion by a given suspense
- Additional duties as assigned or required
Requirements
- 6 years relevant experience with Bachelors in related field
- 4 years relevant experience with Masters in related field
- High School Diploma or equivalent and 10 years relevant experience
- Experience supporting military operations
- Able to surge support during 2 exercises per year
- Clearance: Must possess and maintain a TS/SCI clearance, with the continued ability to obtain a Poly
Benefits
- best-in-class medical, dental and vision plan choices
- wellness resources
- employee assistance programs
- Savings Plan Options (401(k))
- financial planning tools
- life insurance
- employee discounts
- paid holidays and paid time off
- tuition reimbursement
- early childhood and post-secondary education scholarships
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
intelligence supportadministrative supportdocument reviewdata transfercalendar managementcorrespondence draftingtravel document preparationRFI validationrecord maintenancetask monitoring
Soft skills
communicationcoordinationorganizationattention to detailinterpersonal skillsproblem-solvingtime managementadaptabilityteam collaborationcustomer service
Certifications
TS/SCI clearancePolygraph (ability to obtain)