R&D Operations Specialist
Minor Hotels Europe and Americas
full-time
Posted on:
Location Type: Hybrid
Location: Lisboa • 🇵🇹 Portugal
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Designing, maintaining, and improving operational tools to support reporting, planning, and data validation;
- Ensuring monthly timesheet submissions are aligned with planned allocations (correct hours in correct projects);
- Participating in the Month-End Closing process, applying critical thinking to analyze deviations from forecast (e.g., hours, costs, revenues);
- Managing the procurement process: requesting quotes, liaising with suppliers, tracking ETAs, and updating cost/revenue forecasts accordingly;
- Handle multiple administrative tasks including: i) Follow-up of e-mails and tasks, ii) recording meeting minutes, iii) conducting errands;
- Support administrative workflows, including follow-up communications, digital documentation archiving, and access management for project files and tools;
- Conduct periodic and frequent checklists to update and validate various files and procedures: Providing operational support to other key departmental activities, including Payment Requests, Marketing Events, and Audits.
Requirements
- Advanced Microsoft Excel skills
- Strong interest in automation and efficiency, with familiarity in tools such as Power Automate, Power Query, Power Apps and other solutions
- Proficient in other Microsoft Office Tools: MS Word, MS Teams, MS SharePoint, MS OneNote etc.
- Professional working proficiency in English, enabling effective communication with international teams and stakeholders
- Familiarity with Capgemini’s policies, organization, unit, and people is a plus
- Ability to cope with and handle pressure
- Capability to work with tight deadlines
- Keen attention to small details
- Interest in accounting and quantitative analysis
- Initiative-taker and explorer of new solutions
- Strong problem-solving skills
- Excellent networking abilities
- Adherence to processes and checklists are essential traits for this role.
Benefits
- Competitive compensation and benefits package
- Flexibility to work in hybrid mode
- Health and life insurance
- Referral program with bonuses for talent recommendations
- Great office locations
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
Microsoft ExcelPower AutomatePower QueryPower AppsMicrosoft WordMicrosoft TeamsMicrosoft SharePointMicrosoft OneNotedata validationquantitative analysis
Soft skills
critical thinkingcommunicationattention to detailproblem-solvinginitiativenetworkingability to handle pressurecapability to meet deadlinesadministrative supportadherence to processes