Accounts Payable Specialist
KMA Human Resources Consulting
full-time
Posted on:
Location Type: Hybrid
Location: Portland • Maine • 🇺🇸 United States
Visit company websiteSalary
💰 $60,000 per year
Job Level
JuniorMid-Level
About the role
- Receive, review, and process a high volume of invoices for multiple entities, maintaining consistency and compliance
- Match purchase orders, contracts, and receiving documents to invoices where applicable
- Ensure proper coding and approval of all invoices
- Maintain vendor records and ensure accurate contact, payment, and tax information across all entities
- Respond promptly to vendor inquiries and resolve discrepancies
- Reconcile AP sub-ledger to the general ledger for all entities
- Assist with month-end and year-end closing procedures as needed
- Generate AP Aging reports and other relevant financial reports as needed
- Ensure compliance with all internal controls, company policies, and accounting regulations
- Maintain organized and accurate records of all AP transactions
- Standardize AP processes across entities while accounting for operational differences
- Collaborate with internal teams (Department managers, operations, finance) to streamline multi-entity workflows
Requirements
- Associate’s degree in accounting, finance or related field (Bachelor’s degree preferred)
- 2–4 years of accounts payable experience, preferably in a multi-entity or high-volume environment
- Prior experience working with accounts payable for more than one legal entity is a strong plus
- Strong attention to detail and organizational skills
- Excellent communication and interpersonal abilities
- Proficiency in accounting software and Microsoft Excel
- QuickBooks, Bill.com, MS Office experience preferred
- Ability to prioritize tasks and manage time effectively across entities
Benefits
- Collaborative fast paced environment within a rapidly growing organization
- Opportunity for enhanced professional development
- Comprehensive benefit package including medical/dental, vision, HSA, paid time off and 401(k)
- Competitive salary up to $60k commensurate with experience
- Flexible hybrid schedule or remote options available
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
accounts payableinvoice processingpurchase order matchingfinancial reportingreconciliationmonth-end closingyear-end closingvendor record maintenancecoding and approval of invoicesinternal controls compliance
Soft skills
attention to detailorganizational skillscommunication abilitiesinterpersonal skillstime managementtask prioritization
Certifications
Associate’s degree in accountingBachelor’s degree in finance or related field