Executive Assistant
Kentik
full-time
Posted on:
Location Type: Remote
Location: Remote • California • 🇺🇸 United States
Visit company websiteSalary
💰 $135,000 - $175,000 per year
Job Level
Mid-LevelSenior
About the role
- Provide administrative support for the CEO and COO - including heavy calendar management and prioritization, travel, expense reports, and any other tasks needed to maximize team productivity
- Coordinate internal and external meetings, including larger events such as Global GTM Kickoff meetings, manage related logistics and utilize strong judgment in managing priorities and conflicts
- Arrange travel schedule and reservations for highly mobile executive
- Facilitate executive conference calls, meetings by creating agendas, taking notes and action items, drafting correspondence, and following up to see action items through to completion
- Manage meeting technology (e.g., video conferencing and presentation applications), ensuring relevant stakeholders are informed and updated
- Assist with the preparation of presentation materials for Company meetings such as the All Hands and Board meetings
- Maintain briefing materials and talking points for meetings and speaking opportunities; liaise with other departments to coordinate materials as needed
- Draft emails and assist with the creation and dissemination of company-wide updates
Requirements
- 5+ years of supporting C-level executives in the tech industry
- Experience managing complex calendars and scheduling requests
- Strong organizational skills, with a detail-oriented mindset
- Proactive and creative approach to problem-solving
- Ability to handle sensitive information with a high degree of confidentiality and professionalism
- Exceptional communication and interpersonal skills
- Ability to adapt to changing priorities in a fast-paced environment
- Experience managing Board of Directors meeting logistics (schedules, agenda, prep) and other team off-sites
- Availability to perform job duties outside of normal business hours when necessary
Benefits
- 100% of premiums are paid by company for health, vision and dental coverage for you and your dependents
- Additionally, an annual Health Reimbursement Account (HRA) of $3,000 for an individual or $4,500 for a family
- Paid family & medical leave
- Open PTO, a quarterly Wellness Day, and a minimum of 10 paid holidays
- 401(k) retirement account
- Home office reimbursement
- Stock options
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel coordinationexpense reportingmeeting logisticsagenda preparationnote-takingpresentation material preparationconfidential information handlingBoard of Directors meeting logistics
Soft skills
organizational skillsdetail-oriented mindsetproblem-solvingcommunication skillsinterpersonal skillsadaptabilityproactivityprofessionalism