i3D.net

Executive Assistant

i3D.net

full-time

Posted on:

Location Type: Hybrid

Location: Rotterdam • 🇳🇱 Netherlands

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Job Level

Mid-LevelSenior

About the role

  • Agenda ownership: Keep the CEO’s agenda tight and organized, plan, and make sure he is prepared for whatever the day brings.
  • Follow up and coordination: Keep an eye on actions and decisions, check in with teams, and make sure nothing gets forgotten.
  • Travel and logistics: Arrange trips, customer visits, and events for the CEO and C-level team without last-minute stress.
  • Meeting preparation: Sort out everything needed for meetings with customers, partners, and internal teams so they run smoothly.
  • Communication flow: Help keep everyone in the loop by organizing updates, reminders, and simple structures that support teamwork.
  • Structure and organization: Create straightforward routines around planning and follow-ups so days feel less chaotic and more focused.

Requirements

  • Experienced Executive Assistant: You bring at least 5 years of Executive Assistant experience in an international environment. Experience in an IT organization is a plus.
  • Strong in organization: You manage planning, agendas, and priorities with accuracy and overview.
  • Clear communicator: You are fluent in English (Dutch is a plus) and comfortable interacting with colleagues, customers, and C-level stakeholders.
  • Proactive approach: You identify what needs attention and take action without waiting for instructions.
  • Steady under pressure: You handle changing schedules and busy periods in a calm and controlled way.
  • Follow-up focused: You keep track of tasks and ensure outcomes are delivered.
  • Discrete and reliable: You handle sensitive information with care and professionalism.
  • International mindset: You are used to coordinating travel and communication across time zones.
  • Comfortable with digital tools: You work easily with Office 365, planning tools, and other systems.
  • Location and work permit: You already live in the Netherlands, hold a valid EU work permit, and are available to work from our Rotterdam office at least two days per week.
Benefits
  • Competitive Perks: Enjoy great pay, shift bonuses, an annual bonus, 25 vacation days (excluding national holidays), travel allowance, and a premium-free pension.
  • Skill Development: Level up with career guidance and education reimbursement.
  • Gaming Perks: Get lifetime access to Ubisoft’s game library and two free games every year.
  • Stay Active: Use our in-house gym in Rotterdam or unwind in the game and music rooms.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
Executive Assistant experienceplanningagenda managementtask trackinglogistics coordinationmeeting preparationtravel arrangementtime zone coordination
Soft skills
organizationcommunicationproactive approachstress managementattention to detaildiscretionreliabilityteamwork
Certifications
valid EU work permit