Senior Specialist, Accounts Payable
GroundTruth
full-time
Posted on:
Location Type: Hybrid
Location: Gurugram • 🇮🇳 India
Visit company websiteJob Level
Senior
Tech Stack
ERPOracle
About the role
- Set up new vendors, ensuring compliance with company policies and relevant regulations.
- Maintain and update vendor records in the system to ensure accuracy and completeness.
- Review and verify the accuracy of invoices, ensuring they comply with company policies and financial procedures.
- Code invoices to the correct department, general ledger accounts, and profit centers, ensuring consistency with the Finance department's budget and financial guidelines.
- Ensue all invoices include the necessary supporting documentation for review and audit purposes.
- Maintain the payment request sheet for the weekly payment run.
- Collaborate with team members to apply payments and perform bank reconciliations.
- Review and reconcile monthly corporate credit card reports in Expensify with AMEX statements, investigating and resolving any discrepancies.
- Ensure each credit card transaction is correctly coded to the appropriate department and general ledger account.
- Assist in month-end closing procedures, including an unentered invoice list, AMEX JEs and other month-end processes as needed.
- Manage and monitor the accounts payable email inbox, ensuring timely responses to vendor inquiries and internal requests.
- Track missing invoices and follow up to ensure timely payment, with particular attention to rent, benefit and insurance invoices.
- Review and verify employee expense submissions for accuracy on a daily basis, ensuring all necessary approvals and documentation are provided, and coding and tags are accurate for each expense.
- Assist in the preparation of ad hoc accounts payable reports for management review.
- Identify and recommend process improvements to enhance efficiency and accuracy within the AP function.
- Provide support for audits, tax-related inquiries, and other business initiatives or ad hoc projects as needed.
Requirements
- Bachelor’s degree in accounting or a related field.
- 4 to 6 years of experience in accounts payable and expense reporting.
- Strong knowledge of **invoice processing, coding, and payment procedures.**
- Proficiency in **ERP systems**; experience with **Oracle Fusion and Expensify** is a plus.
- Proficiency in **Microsoft Excel**, Word, and PowerPoint.
- Ability to quickly identify and resolve data issues.
- Strong interpersonal skills and ability to communicate effectively across teams.
- Ability to multi-task and meet deadlines in pressure situation.
- Self-motivated and goal-oriented, able to thrive both independently and within a team.
Benefits
- Parental leave- Maternity and Paternity
- Flexible Time Offs (Earned Leaves, Sick Leaves, Birthday leave, Bereavement leave & Company Holidays)
- In Office Daily Catered Breakfast, Lunch, Snacks and Beverages
- Health cover for any hospitalization. Covers both nuclear family and parents
- Tele-med for free doctor consultation, discounts on health checkups and medicines
- Wellness/Gym Reimbursement
- Pet Expense Reimbursement
- Childcare Expenses and reimbursements
- Employee referral program
- Education reimbursement program
- Skill development program
- Cell phone reimbursement (Mobile Subsidy program).
- Internet reimbursement/Postpaid cell phone bill/or both.
- Birthday treat reimbursement
- Employee Provident Fund Scheme offering different tax saving options such as Voluntary Provident Fund and employee and employer contribution up to 12% Basic
- Creche reimbursement
- Co-working space reimbursement
- National Pension System employer match
- Meal card for tax benefit
- Special benefits on salary account
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
invoice processingcodingpayment proceduresaccounts payableexpense reportingmonth-end closingdata issue resolution
Soft skills
interpersonal skillseffective communicationmulti-taskingdeadline managementself-motivatedgoal-oriented
Certifications
Bachelor’s degree in accounting