Finisterre

Creative Operations Assistant

Finisterre

full-time

Posted on:

Location Type: Hybrid

Location: St Agnes • 🇬🇧 United Kingdom

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Salary

💰 £27,000 - £30,000 per year

Job Level

Mid-LevelSenior

About the role

  • Provide day-to-day administrative support to the creative team, assisting with project requests, sourcing materials, and compiling archive content.
  • Manage incoming briefs in the absence of the Creative Project Manager, helping keep projects on track and stakeholders informed of progress.
  • Assist with monitoring project timelines, critical paths, and status updates.
  • Support the smooth running of the studio by coordinating internal resources and ensuring team needs are met efficiently.
  • Manage and organise creative assets across Digital Asset Management platforms, ensuring teams are notified when assets are ready for review, including inserting correct metadata information.
  • Order samples, products, and other materials required for creative projects.
  • Source and liaise with external talent, such as photographers and content creators, as and when needed for projects.
  • Maintain clear and organised filing of all creative team work, ensuring both physical and digital folders are up-to-date and easy to access.
  • Support end-to-end photoshoot logistics, including location scouting, booking travel, and sourcing accommodation for crew and talent.
  • Prepare, track, and manage all shoot materials, props, samples, and equipment, ensuring everything is ready, returned, stored, and maintained appropriately.
  • Assist on set when required with talent coordination, crew support, and resolving minor issues.
  • Organise the hire of studios and additional production resources as required.
  • Handle administrative tasks such as updating production schedules, coordinating model release forms, usage agreements, codes of conduct, and call sheets.
  • Process post-shoot invoices, liaising with finance, and maintain budget and expense trackers.
  • Ensure all necessary documentation for permits, customs, and production requirements is completed accurately.

Requirements

  • Relevant aspiration and interest in being part of a multi-channel retail business.
  • Willingness to work hard - creative productions often include long days in the outdoors - this should be where you thrive.
  • A strong digital skillset - we work on Asana for all project management, and although no previous experience on this tool is necessary, you need to be a digital native who can learn quickly on new platforms.
  • Must have a full UK driving license and the ability and willingness to drive a van (like a Sprinter) in Cornish lanes!
  • A strong commitment to learning about the key skills, deliverables and challenges of an internal creative department, and to delivering continuous improvement
  • Willingness to own and drive your personal development plan, and open to asking for and accepting feedback on performance
  • Commitment to inclusivity and sustainability, and social and environmental sustainability
  • Passion, energy and aspiration in line with Finisterre values, products, brand and customers
  • Excellent interpersonal skills and ability to work in a team
  • Thrives on positive change and able to manage self under pressure
Benefits
  • 25 days holiday per year, plus up to 8 UK bank holidays (pro rata for pat time employees)
  • Additional holidays for length of service
  • Your birthday day off
  • Up to 3 days of paid volunteering – we will support you in giving back to communities and causes
  • A discretionary bonus scheme, based on company performance
  • A pension scheme with Nest
  • 60% product discount for personal and gift use
  • 30% Friends and Family product discount
  • Enhanced Family Leave policies to support you in growing your family
  • Life assurance with access to an online wellbeing platform which includes, an employee assistance program, virtual GP appointments, digital gym, and a range of perks
  • Access to a range of wellbeing resources, including counselling services, cycle to work, eye tests, and wellbeing activities
  • Regular company and team social events
  • Various discounts from our B Corp community
  • Access our online Learning Library and company-wide training sessions delivered by both internal and external trainers to support you in your ongoing development.
  • An hour to spend in or by the sea every Tuesday followed by Sea Tuesday companywide meeting
  • And so much more!

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project managementdigital asset managementlogistics coordinationbudget trackingmetadata managementfiling organizationtalent coordinationsample orderingproduction schedulinginvoice processing
Soft skills
interpersonal skillsteamworkadaptabilitycommitment to learningwillingness to accept feedbackproblem-solvingtime managementpositive change managementenergyaspiration
Certifications
full UK driving license