EY

Executive Assistant – Temporary

EY

full-time

Posted on:

Location Type: Office

Location: Diegem • 🇧🇪 Belgium

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Job Level

Mid-LevelSenior

About the role

  • Manage the agendas of partners and directors by planning and organizing meetings and facilities (meeting rooms/catering);
  • Coordinate business trips and event arrangements with internal travel and events departments;
  • Support partners and directors in workload management and priority tracking;
  • Sort, screen and prioritize incoming correspondence, drafting responses where appropriate and flagging key actions;
  • Maintain and update the CRM system as needed (opportunities and contacts);
  • Assist with Quality and Risk Management processes, including client/engagement acceptance, collecting and uploading anti-money laundering information in the AML database, drafting engagement agreements, and obtaining pre-approvals;
  • Prepare and dispatch invoices;
  • Oversee engagement maintenance, including closing engagements and updating roles;
  • Efficiently manage the electronic filing database;
  • Create and finalize documents using Word, PowerPoint and Excel;
  • Attend meetings to take minutes, prepare reports, and gather necessary documents and agendas;
  • Compile to-do lists and vacation overviews.

Requirements

  • a Bachelor degree in Office Management/Languages;
  • with three years of experience
  • a good communicator and you are fluent in Dutch, French and English
  • Very good knowledge of Microsoft Office;
  • Strong organizational skills (able to successfully handle multiple tasks at the same time and to prioritize);
  • Strong communication & interpersonal skills to perform successfully in a fast-paced and client-oriented environment;
  • Professional, dedicated & hardworking;
  • Proactive, able to take initiatives & flexible;
  • Stress-resistant (able to work towards deadlines efficiently);
  • Tech-savvy.
Benefits
  • Attractive remuneration package - We offer an attractive remuneration package; including an iPhone plus subscription, health insurance, pension plan, meal vouchers, and eco vouchers.
  • Flexible working arrangements - We are proud of our flexible working arrangements. We will actively support you in building a successful career and delivering excellent client service without sacrificing your personal priorities. We offer flexible working hours and working from home multiple days per week is possible.
  • Inspiring work environment - At EY we are dedicated to providing you with an inspiring work environment. A work environment that allows you to further develop your skills and enables you to fulfill your true potential.
  • Learning & personal growth - You will benefit from an onboarding program, receive extensive training and will be coached by a counselor. We offer a clear career path tailored to your unique skills with necessary guidance.
  • Fun - By joining our EY- teams, you can participate in team activities, and companywide events and enjoy a drink during our monthly after-work drink.
  • Diversity & Inclusion - At EY we are passionate about the inclusion and support of individuals of all groups; we do not discriminate on the basis of race, religion, gender, sexual orientation, or disability status.
  • Location - All of our offices are easily accessible by public transport and/or by car and have parking space.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
Office ManagementQuality ManagementRisk ManagementAnti-Money LaunderingDocument PreparationInvoice ManagementElectronic FilingMeeting CoordinationWorkload ManagementPriority Tracking
Soft skills
CommunicationInterpersonal SkillsOrganizational SkillsProactivityFlexibilityStress ResistanceInitiativeDedicationHardworkingMultitasking
Certifications
Bachelor Degree in Office ManagementBachelor Degree in Languages