Executive Assistant

• Provide high-level administrative support to the CEO, President/COO, and additional members of the C-level Executive Leadership Team (ELT), including calendar management, travel coordination, expense reporting, and preparation of meeting materials and presentations.
• Anticipate and proactively identify business needs; conduct research, propose solutions, and assist in implementation as needed.
• Handle highly sensitive and confidential information with discretion, professionalism, and tact in all interactions with internal stakeholders, Board members, clients, and investors.
• Coordinate and manage all Board of Directors meetings, including quarterly board and monthly finance sessions: schedule logistics, prepare agendas, compile and distribute materials, take meeting minutes, and manage travel and hospitality.
• Serve as liaison with private equity partners, Board members, and investors, including coordinating with their executive assistants.
• Organize and execute internal and external meetings, including executive offsites, company-wide events, client presentations, and industry engagements.
• Manage vendors, venues, agendas, AV/production teams, and post-event follow-up.
• Work closely with all Executive Assistant team members to support and fill-in for each other as needed.
• Maintain accurate and aligned executive and board calendars, ensuring coordination with strategic initiatives, business reviews, and investor meetings.
• Track and follow up on key deliverables and action items on behalf of the CEO and ELT, ensuring timely completion and communication.
• Draft correspondence and communications on behalf of the executives as appropriate.
• Monitor executives email to ensure that multiple boxes are kept current and flag email as necessary to expedite Executives ability to quick move through their email.
• Partner with other administrative and operational staff to ensure cross-functional coordination and support across departments.
• Support monthly executive onsite and offsite meetings: manage venue selection, logistics, agendas, meeting notes, and team engagement activities (e.g., dinners or team-building events).
• Greet and host visitors, ensuring a polished and professional experience that reflects the company's values and brand.
• Uphold a high standard of internal and external communication, professionalism, and service orientation in all interactions.
• Other duties as assigned in support of the CEO and business priorities.
• Ability to travel as needed.