Administrative Assistant

• Provides daily office support in the stewardship and cultivation of donors and prospects.
• Performs routine office duties, including maintaining files, answering phones, arranging travel, and coordinating schedules/calendars.
• Ensures office operations follow Emory and Carter Center policies.
• Manages calendars, prepares leaders for daily activities, and prioritizes meeting requests.
• Reviews and triages incoming correspondence; drafts and handles routine responses.
• Prepares, edits, and proofreads correspondence, reports, proposals, charts, and presentations, ensuring accuracy and policy compliance.
• Coordinates Gift Officer travel—including flights, lodging, transportation, expenses, and trip files—and assists with reimbursements as needed.
• Contacts donors and prospects related to travel and meetings.
• Enters and updates donor data in Raiser's Edge and other databases; codes actions appropriately and maintains accurate records.
• Organizes and maintains donor/prospect files and supports coordination with Donor Services.
• Completes forms, grant applications, and program-related documents as needed.
• Schedules meetings and special events, manages logistics, and prepares materials.
• Processes invoices, maintains records, monitors account status, and recommends cost-effective solutions; may assist with budgets, grants, and expense reports.
• Maintains databases, spreadsheets, and filing systems; analyzes data and generates reports.
• Oversees ordering and maintenance of office supplies.
• Assists with coordinating donor tours.
• Performs other related duties as assigned.

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