Executive Assistant
Elesta SpA
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇫🇮 Finland
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Serve as the right hand to a high-profile individual, managing daily tasks and personal requests with full autonomy.
- Craft bespoke luxury travel itineraries, curating unique experiences and ensuring effortless movement across global destinations.
- Deliver VIP-level concierge and lifestyle management, handling everything from exclusive reservations to high-touch experiences.
- Coordinate private events and engagements, ensuring every detail—the venue, the timing, the ambience—is impeccably executed.
- Conduct deep research and manage logistics for significant purchases, rare items, and special gifts.
- Collaborate with Executive Assistants and different teams across multiple time zones, maintaining a harmonious and efficient ecosystem.
- Handle sensitive personal and family matters with absolute confidentiality, flexibility, and grace.
Requirements
- 3–5+ years of PA experience within a UHNWI environment or private family office.
- Fluency in English and Russian—spoken and written—is essential.
- Demonstrated independence and the ability to make decisions in fast-paced, high-stakes situations.
- Extensive experience in luxury travel, concierge services, and VIP support.
- Exceptional organisational skills, with meticulous attention to detail and the ability to plan proactively.
- A flexible, proactive, can-do attitude, capable of managing shifting priorities and multiple tasks at once.
- Strong, verifiable references available upon request.
Benefits
- Exclusive access to an elite global network — immerse yourself in a high-level community of industry leaders, entrepreneurs, and top-tier professionals.
- Medical insurance to support your well-being and peace of mind.
- Generous paid time off, allowing you to recharge, travel, and maintain a healthy work–life balance.
- Fully sponsored international team-building retreats 3–4 times per year in stunning destinations around the world—designed to inspire, connect, and reward top performance.
- A remote-first lifestyle, giving you the freedom to work from anywhere while being part of a world-class, high-performance team.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
luxury travel planningconcierge servicesevent coordinationlogistics managementresearch skillsdecision makingmultitaskingattention to detailproactive planning
Soft skills
independenceflexibilitycommunicationorganizational skillsconfidentialitygrace under pressurecollaborationadaptabilityproblem-solving