Administrative Assistant

• Perform administrative and secretarial duties of a complex and confidential nature in support of clinical and/or research faculty in the Department of Pathology
• Prepare materials and create reports for medical consultative conferences, teaching, and seminars
• Research the status of consults, outstanding cases, and other time sensitive medical materials
• Manage pathologists’ delayed case report and all critical cases requiring provider follow up
• Timely accession materials received from outside facilities for review and second opinions
• Create and maintain physical and electronic copies of all consults
• Oversight of departmental loaner programs both within Duke and with external facilities
• Accurately label slides and document demographic info and other specifics
• Obtain publications and research materials from various resources
• Respond to requests/queries for information
• Schedule/coordinate meetings/events, order food/supplies/equipment
• Preparation of presentations and publications
• Advertise pathology courses and events
• Provide status updates to the doctors and fellows on various projects
• Coordinate clinical/research projects - serve as point of contact
• Organize and submit travel expenses for reimbursements
• Clearing procurement card purchases
• Clerical support for med-legal program
• Draft or edit correspondence on behalf of doctors
• Maintain calendars
• Coordinate travel
• Reserve conference rooms, meeting spaces
• Provide general support to visitors
• Maintain office supplies
• Answer phones and screen calls
• Act as the point of contact for internal and external clients
• Maintain contact lists
• Coordinate repairs to office equipment
• Receive, sort and deliver mail
• Update/maintain CVs and biosketches for faculty
• Provide backup support to other clinical administrative staff
• Other administrative support functions relative to those listed above.

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Administrative Assistant