Billing Specialist

• The Billing Specialist provides billing services to a large number of companies, primarily on government contracts, with an extremely high volume of data.
• Read and understand complex government and commercial contracts with assistance from Billing Lead or Billing Supervisor.
• Assist with creation and/or maintenance of contract funding and billing logs to include balancing them.
• Create and maintain electric and hardcopy (if required) billing files.
• Analyze open billing detail to ensure accuracy and reasonableness of expenses before invoice is processed.
• Prepare and send out accurate invoices with required back-up in a timely manner.
• Back-up may include Excel workbooks, timesheets, and accounts payable invoices.
• Enter invoices into Wide Area Workflow (WAWF) or utilize other customer-designated submittal method.
• Interact with accountants and project managers on matters that relate to the billing process.
• Follow-up on needed adjustments for unbilled expenses.
• Assist with reconciliation of unbilled receivables.
• Verify billing accounts against accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Identify and resolve billing discrepancies and issues with assistance from Billing Lead or Billing Supervisor.
• Make recommendations for resolution of issues to the Billing Lead or Billing Supervisor.
• Generate and interpret accounts receivable aging reports with assistance from Billing Lead or Billing Supervisor.
• Follow-up and document efforts to collect past-due receivables utilizing the Accounts Receivable Collection and Write-off Forms.
• Assist with obtaining invoices and back-up for DCAA or internal audits.
• Assist Billing Lead in documenting contract-specific billing procedures using the Billing Processes Template.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

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