Assist World

Executive Virtual Assistant – Licensing, Financial Crime Prevention

Assist World

part-time

Posted on:

Location Type: Remote

Location: Remote • 🇵🇭 Philippines

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Salary

💰 $500 - $700 per month

Job Level

JuniorMid-Level

About the role

  • Own the executive’s calendar: schedule, reschedule, and protect time thoughtfully
  • Enforce meeting rules, such as:
  • ○ No bookings without sufficient notice
  • ○ No meetings accepted without a clear purpose/agenda
  • Coordinate recurring calls with clients and make sure only necessary people attend (e.g., excuse CEO/COO if their presence isn’t required)
  • Send pre-call notifications to clients following agreed cadences
  • ○ E.g., “If you have anything to discuss this week, let us know; otherwise we’ll cancel the call.”
  • Confirm what clients want to cover so calls are focused and necessary
  • Prepare clear, concise agendas for recurring client meetings based on:
  • ○ Previous notes
  • ○ Client updates
  • ○ Internal priorities
  • Follow up post-call to ensure action items are tracked and visible to the team
  • Provide daily or weekly agendas for the CEO/COO so they know exactly what’s coming up and what’s needed
  • Do light admin around reports, follow-ups with internal staff, and status checks
  • Keep information organized in HubSpot and internal tools so that executives don’t have to chase details

Requirements

  • 2–4+ years of experience as an Executive Assistant / Virtual Assistant / Operations Assistant
  • Strong written and verbal English communication skills
  • Comfortable communicating with B2B clients in a professional, concise, and direct way
  • Proven experience with:
  • ○ Calendar management & scheduling
  • ○ Preparing meeting agendas
  • ○ Coordinating recurring client calls
  • Ability to follow and enforce simple rules and cadences (e.g., no agenda = no meeting)
  • Highly reliable, organized, and detail-focused – you close the loop and don’t drop balls
  • Comfortable working with direct, straightforward executives and not shutting down or disappearing when given honest feedback
  • Able to work consistently within **Mountain Time (MT) business hours**
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementschedulingpreparing meeting agendascoordinating client callsaction item trackingreport administration
Soft skills
strong written communicationstrong verbal communicationprofessional communicationorganizational skillsdetail-orientedreliabilityability to follow rulesability to receive feedback