Executive Assistant – Office Administrator
Alto Neuroscience
full-time
Posted on:
Location Type: Office
Location: Mountain View • California • 🇺🇸 United States
Visit company websiteSalary
💰 $110,000 - $145,000 per year
Job Level
Mid-LevelSenior
About the role
- Partner with the Executive Committee to keep calendars aligned, priorities clear, and meetings productive.
- Manage all the moving parts - calls, travel, interviews, vendor meetings - without breaking a sweat (or a time zone).
- Coordinate logistics for board meetings, investor events, and scientific conferences with finesse and foresight.
- Plan travel that actually makes sense (mid-morning flights, logical hotel choices, and zero red-eyes).
- Keep expense reports clean, receipts organized, and surprises to a minimum.
- Build strong working relationships across the Leadership Team and the broader company - youll be everyones go-to connector.
- Keep the office running like a well-tuned lab instrument: stocked, functional, and welcoming.
- Manage relationships with vendors, building management, and service providers (and occasionally play diplomat when things go sideways).
- Handle the small details that make a big difference - clean coffee machines, stocked snacks, happy people.
- Lead the logistics for company events and gatherings, ensuring every experience feels seamless and intentional.
Requirements
- 5+ years supporting the C-suite level.
- Proven ability to manage high-stakes schedules, multi-day events, and board-level meetings.
- An instinct for confidentiality, paired with impeccable judgment and diplomacy.
- Exceptional written and verbal communication skills - concise, clear, and kind.
- The ability to stay composed when plans (inevitably) change.
- Impeccable accuracy and precision - you catch the details others miss.
- A natural anticipator who finds satisfaction in keeping people and projects one step ahead.
- Bonus Points Experience in biotech, biopharma, or fast-moving tech.
- Advanced skills with Google Workspace, Slack, Zoom, and Concur.
- A genuine love for organization, clarity, and good energy.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft skills
confidentialityjudgmentdiplomacywritten communicationverbal communicationcomposureaccuracyprecisionanticipationorganization