Executive Assistant
Alltech
full-time
Posted on:
Location Type: Office
Location: Nicholasville • Kentucky • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage complex calendars and scheduling for multiple executives, ensuring priorities are aligned and conflicts are proactively resolved.
- Coordinate travel arrangements, including flights, lodging, transportation, and detailed itineraries.
- Serve as the primary point of contact for executive communications; screen and prioritize emails, calls, and correspondence.
- Prepare, proofread, and format presentations, reports, agendas, and other executive-level materials.
- Support board meetings and leadership meetings, including scheduling, agenda preparation, materials distribution, and follow-up actions.
- Coordinate internal and external meetings, conferences, and events.
- Track action items, deadlines, and follow-ups on behalf of the executive team.
- Prepare and manage expense reports and basic financial tracking.
- Maintain highly organized document management and filing systems.
- Liaise with internal departments and external partners to facilitate effective communication.
- Support special projects and ad hoc initiatives as assigned by executive leadership.
- Handle confidential, sensitive, and proprietary information with discretion and professionalism.
Requirements
- Bachelor’s degree in Business Administration, Communications, or related field preferred.
- Minimum of 3–5 years of experience supporting senior management or C-suite executives.
- Demonstrated experience managing calendars, travel, and executive communications.
- Experience supporting multiple executives simultaneously is highly preferred.
Benefits
- 401k plan with generous match
- Flexible spending accounts
- Health savings accounts
- Disability and life insurance
- Two medical plans and two dental plans to select from
- Vision plan
- Paid holidays and vacations
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel coordinationexpense reportingdocument managementfinancial trackingpresentation preparationagenda preparationemail screeningconfidential information handlingproject support
Soft skills
communicationorganizationprioritizationdiscretionprofessionalismmultitaskingattention to detailproblem-solvingcollaborationtime management
Certifications
Bachelor’s degree in Business AdministrationBachelor’s degree in Communications